What is RPA Software? Robotic process automation explained. KinCloud Editor February 7, 2023

What is RPA Software? Robotic process automation explained.

What is RPA Software? Robotic process automation explained

Robotic process automation (RPA) had been a pioneer of digital transformation initiatives in recent decades. The idea behind it is quite simple: Just use RPA software bots to replicate human tasks.

In other words, it involves using intelligent automation technologies to do repetitive office tasks of human workers. RPA can dramatically reduce labor costs and improve efficiency by speeding things up and eliminating human error.

What Is Robotic Process Automation?

Robotic process automation, or RPA, refers to software technology that simplifies developing, deploying, and managing software robots that emulate humans’ actions interacting with digital software and systems.

Software robots can replace people with tasks like understanding what is on a screen, completing the correct keystrokes, identifying or extracting data, navigating systems, and performing various defined actions. They can do the job faster and more consistently than humans without needing a break.

 What Are The Pros And Cons Of RPA?

What is RPA Software? Robotic process automation explained


  • Efficiency: RPA can increase productivity for employees since they spend less or no time on repetitive tasks.
  • Accuracy: RPA tools often get data entry tasks done more accurately than if they were done manually. 
  • Cost savings: An increase in employee productivity, meaning that employees are doing more and more valuable work in the same period, will help the organization saves money.


  • Displace human workers: One of the criticisms of automation technology, including RPA, is eliminating the need for clerical-style roles.
  • Lacks intelligent capabilities: RPA software usually can only perform tasks that it can copy from a script. That means it cannot learn and improve the script it is performing. Fortunately, newer RPA tools are expected to be able to address this pitfall.
  • Project complexity: Transformative RPA projects are complex and require a time commitment to see the ROI. So some projects fail before realizing value.
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Where Can RPA Be Used?

What is RPA Software? Robotic process automation explained

RPA is used across various industries to automate tedious, manual tasks that are repetitive and time-consuming. As a result, it can free up employees’ time to work on more value-driving tasks.

RPA has played an essential role in the banking, healthcare, and insurance sectors. Here are some examples of RPA use cases:

  • Process payroll.
  • Configurations user.
  • Generate document.
  • Manage expenses.
  • Manage inventory and supply.
  • Reporting & data aggregation.
  • Process invoice and payment.
  • Introduce partner or employee.
  • Verify resume and candidate.
  • Process orders and notify shipping.

What Are The Top RPA Software?

Here is a list of the 21 best RPA tools:

  • KinCloud.
  • Kofax.
  • Laiye.
  • Kryon.
  • NICE.
  • Nintex.
  • NTT-AT.
  • Microsoft.
  • WorkFusion.
  • Servicetrace.
  • Samsung SDS.
  • Pegasystems.
  • Appian.
  • IBM.
  • Blue Prism.
  • Datamatics.
  • HelpSystems.
  • AutomationEdge.
  • Cyclone Robotics.
  • EdgeVerve Systems.
  • Automation Anywhere.

What Are The Criteria For Choosing RPA Tools?

What is RPA Software? Robotic process automation explained

There are countless RPA software available out there. So how to choose the one that works best for your business? Just consider the following ten key factors:

1. Ease of Implementation.

2. Ease of use.

3. Speed.

4. Technical Features.

5. Total Cost of Ownership.

6. Scalability.

7. Architecture.

8. Exception handling.

9. Vendor support.

10. Governance.


Automation is considered one of the most influential factors in today’s evolving market, considering its applicability in various fields, functions, and processes. Robotic process automation, or RPA, is one of the revolutionary technologies capable of digitally transforming businesses. 

Looking for reliable RPA software but don’t know where to begin? Let’s give Kincloud.io a try right now! It will offer the benefits of RPA, an integration platform, and something else your organization may need to function better.