From providing better customer service to being able to quickly update schedule changes and communicating with staff, employee scheduling automation can be an invaluable tool for businesses.
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Automated employee scheduling software allows organizations of all sizes to streamline the time previously spent manually planning shifts and schedules by reducing complexities, saving money, improving communication and efficiency between employer and employees. In this blog post we provide six tips that your organization should consider when deploying employee scheduling automation.
What is employee scheduling and why it is important?
Employee scheduling assists business owners and managers in deploying their employees to improve the customer experience and deliver consistent outcomes that line with the company’s strategic goals.
Simply said, employee scheduling makes it simpler for the business to use the expertise and experience of its people to the challenges and possibilities it now faces.
By streamlining the personnel scheduling procedure, management has more time to focus on more crucial activities. It transforms routine administrative labor into one that is proactive and enthusiastic. In essence, it forces you to go from defense to offensive.
Tips to deploying employee scheduling automation
Utilize software for automatic shift scheduling.
If your company is expanding, scheduling software can assist you in organizing and allocating shifts to hundreds of employees while reducing the likelihood of human mistake and misunderstandings.
This is accomplished through a built-in dashboard, where you can plan shifts for the full week or month and communicate real-time shift information to your employees.
Make employee communications more efficient
Beyond utilizing employee scheduling automation technology, it’s critical that you have a clear line of communication open between your HR and operations management and your employees. When it comes to shift assignment and delegation, this is essential, especially if there are rapid changes in shift schedules—either due to operational needs or employee availability.
Prepare a backup strategy to guarantee that shifts are always filled
Despite having a good system in place for scheduling shifts, there will still be instances where employees are unable to complete their scheduled shifts for the day, leaving managers trying to find substitutes on an actual day.
To counter this, ask employees to confirm their scheduled shifts in advance in an effort to forecast worker attendance.
Adjust your staff size accordingly
Make sure you have the right number of staff members to meet your company’s demands. You can ensure that you have the correct number of employees—enough to ensure that you do not compromise on company productivity—by carefully organizing your personnel.
When you are designing your shift schedules, make sure you are adhering to local labor laws and that you have taken restrictions regulating the maximum number of workdays and mandatory breaks.
Regularly review your shift scheduling procedure
You might need to take additional needs for your shift scheduling procedures into account as your organization and staff expand. Because of this, it’s crucial to periodically assess your shift scheduling system along with the rest of your workforce management systems to make sure it continues to be able to meet all of your company’s requirements.
Employee scheduling can be automated with software that takes into account various constraints such as employee availability, labor laws, and customer demand. Tips for a successful deployment of employee scheduling automation include building buy-in from employees, engaging stakeholders early on, and setting realistic expectations.
If you’re considering implementing an employee scheduling solution in your organization, we can help. Our experts have extensive experience in workforce management and can provide guidance throughout every step of the process. Contact us today to get started.